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Guide to Unsolicited Proposals

Section 2: Preparing the Unsolicited Proposal

Proposals must typed using no less than 12 point font on 8 ˝ by 11 inches sized paper printed on one side with at least one inch margins. Use the attached forms or complete the forms on http://www.ondcp.gov/unsolicited. Questions should be directed to the ONDCP Chief Scientist or the Director, Counterdrug Technology Assessment Center at the ONDCP main telephone number (202) 395-6700.

The forms described below are also available in MS Word (fillable format) and PDF format (fillable format).

    A.  Title Page

An unsolicited proposal may include data that the offeror does not want disclosed to the public for any purpose or used by the Government except for evaluation purposes. If the offeror wishes to restrict the data, the title page must be marked with the following legend.

Use and Disclosure of Data

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. However, if a contract is awarded to this offeror as a result of—or in connection with—the submission of these data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in these dat if they are obtained from another source without restriction. The data subject to this restriction are contained in Sheets [insert numbers or other identification of sheets].

The agency point of contact will return to the offeror any unsolicited proposal marked with a legend different from that provided above. The return will state that the proposal cannot be considered because it is impractical for the Government to comply with the legend and that the agency will consider the proposal if it is resubmitted with the proper legend.

    B.  Basic Information

  1. Offeror's name, address, telephone number, and type of organization
  2. Name, address, and telephone number of principal investigator
  3. Name, address, and telephone number of technical personnel
  4. Name, address, and telephone number of negotiator
  5. Name, address, and telephone number of individual authorized to bind the offeror
  6. Name, address, and telephone number of accounting contact
  7. Name, address, and telephone number of administrative contact
  8. Names of other Federal, State, or local agencies or parties receiving the proposal or funding the proposed effort.
  9. Names and telephone numbers of ONDCP personnel previously contacted concerning the proposed project

    C.  Technical Information

  1. Concise title and abstract (approximately 200 words)
  2. Reasonably complete discussion stating the objectives of the effort
  3. The nature and extent of the anticipated results
  4. The manner in which the work will help support the agency’s mission.
  5. Type of non-monetary support needed from ONDCP
    1. facilities
    2. equipment
    3. material
    4. personnel
  6. Methods
  7. Analytical Approach
  8. Tasks
  9. Deliverables
  10. Timetables
  11. Personnel Loading Chart

    D.  Organization Information

  1. Brief description of the organization
  2. Type of organization
  3. Attach an organization chart
  4. Past Performance
  5. Facilities to be used
  6. Number of full-time employees
  7. Number of part-time employees
  8. Names and biographical information for all key personnel and alternates who will be involved in the proposed project
  9. Does your organization have a written policy and procedure for
    1. personnel
    2. procurement
    3. property control
    4. travel
  10. Are records maintained daily for each employee's time and activity distribution?

    E.  Accounting System

  1. Does your accounting system account for cost by project?
  2. Is your accounting system automated?
  3. Does your accounting system track receipt and disbursement of funds by funding source?
  4. Are the following books of account maintained?
    1. General Ledger
    2. Cash Receipts Journal
    3. Payroll Journal
    4. Income Journal
    5. Purchase Journal
    6. General Journal
  5. How frequently do you post to your general ledger?
  6. Does your accounting system provide for the recording of actual expenditures for each award by project and budget cost categories reflected in an approved budget?

    F.  Budget Information

  1. Labor and Benefits
    1. Key personnel
    2. Other personnel
  2. Total Direct Costs
    1. Special equipment
    2. Rented equipment
    3. Material and supplies
    4. Subcontracts
    5. Other direct costs
  3. Indirect costs
  4. Fees
  5. Surveys
  6. Other Costs

    G.  Identify proprietary data to be used only for evaluation purposes

The offeror shall mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

    H.  Contract Information

  1. Type of contract preferred
  2. Proposed duration of effort
  3. Time the proposal is valid (6 months is suggested)

    I.  Other Information

  1. Organizational conflicts of interest
  2. Security clearances
  3. Environmental impacts





Last Updated: March 20, 2007